Previous Job
Previous
Legal Assistant Senior
Ref No.: 18-07680
Location: Trenton, NJ (Richard J. Hughes Justice Complex), New Jersey
Segment:State and Local
JOB OPENING TYPE:SONJ- New Request
JPAS:NO
Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.

Assignment duties:
Under supervision of an attorney or other supervisory official in the Department of Law & Public Safety, Division of Law, transcribes or types legal dictation irrespective of medium; maintains dockets, looks up references, and functions in the capacity of secretary; does other related work.

EXPERIENCE: One (1) year of experience in transcribing or typing legal dictation or documents. NOTE: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English.

Must be able to type 40 WPM


DEFINITION
Under supervision of an attorney or other supervisory official in a state department or agency, or local government jurisdiction, transcribes or types legal dictation irrespective of medium; maintains dockets, looks up references, and functions in the capacity of secretary; does other related work.


NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may
not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.


EXAMPLES OF WORK:
Transcribes or types dictation of a legal nature.
Prepares standard legal forms as required.
Proofreads legal briefs and other materials, including transcriptions, pleadings, and citations.
Checks citations and references for accuracy and completeness.
Prepares correspondence and other materials.
Maintains confidential case follow-up and other essential legal records and files.
Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.


REQUIREMENTS:
EXPERIENCE:
One (1) year of experience in transcribing or typing legal dictation or documents.
NOTE: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English.


LICENSE:
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather
than employee mobility, is necessary to perform the essential duties of the position.


KNOWLEDGE AND ABILITIES:
Knowledge of office methods, practices, routines, and equipment.
Knowledge of approved English usage, correct spelling, sentence
Knowledge of legal terminology, standard legal forms, and law office procedures.
Ability to proficiently type and/or transcribe.
Ability to function as a secretary to a legal staff member.
Ability to learn quickly from oral and written instruction and from explanations.
Ability to assemble data and complete standard legal forms for approval by a legal staff member.
Ability to initiate form letters and other routine correspondence.
Ability to maintain dockets.
Ability to maintain confidential follow-up, and other legal records and files.
Ability to learn and utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.
American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
 
Skills Required Minimum Experience  Candidate Experience Last Used
One (1) year of experience in transcribing or typing legal dictation or documents. Required      
Knowledge of office methods, practices, routines, and equipment. Required      
Knowledge of legal terminology, standard legal forms, and law office procedures. Required      
Ability to proficiently type and/or transcribe.(40 WPM minimum typing proficiency required). Required