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Administrative Assistant I
Ref No.: 18-05335
Location: East Hanover, New Jersey
Work Authorization:USC/Green Card
Segment:Commercial
JPAS:NO
Duties:
  • Provide efficient and effective administrative support to a high level executive or members of the team or department
  • Heavy calendar maintenance
  • Support for internal meeting and external preparation
  • Work closely with high levels of management
  • Must be proactive and perform tasks with little or no direction or supervision
  • Ability to manage numerous assignments with competing priorities
  • Candidate interview preparation
  • Travel and expense preparation
  • Visitor coordination
  • Provides guidance and support for other support personnel
  • Processes and tracks status of purchase orders and invoices
  • Assembles relevant data, compiles statistics or information as directed for use by others
  • May be responsible for project management, data tracking managing logistics for large meetings, F2F meetings (including external meeting arrangements) and composing own correspondence
  • Must be able to act independently and to determine proper administrative procedures
  • Must use high degree or discretion when performing various functions, especially when handling confidential material
Skills:
  • Must be proficient in Microsoft Word, PowerPoint and Excel, Outlook and Concur Travel & Expense System
  • Excellent verbal, written and interpersonal skills
  • Must be a team player and capable of handling multiple tasks
  • Must possess excellent organizational skills and be able to work in a fast paced environment
  • Must be able to work independently with minimal supervision
Education: Five to seven years of administrative experience and secretarial/business school certificate and/or college degree preferred
Skills:
Required
  • ADMINISTRATIVE ASSISTANT
  • CORRESPONDENCE
  • EXCEL
  • EXCELLENT ORGANIZATIONAL SKILLS
  • MICROSOFT WORD
Additional
  • ORGANIZATIONAL SKILLS
  • POWERPOINT
  • SECRETARIAL
  • TEAM PLAYER
  • WORD
  • ADMINISTRATIVE SUPPORT
  • CALENDAR MAINTENANCE
  • INVOICES
  • LOGISTICS
  • MAINTENANCE
  • PROJECT MANAGEMENT
  • PURCHASE ORDERS
  • SELF MOTIVATED
  • STATISTICS
  • OUTLOOK