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ITS Business Office Consultant
Ref No.: 18-03516
Location: Orlando, Florida
Due Date :04/09/2018
Work Authorization:Any Visa
Segment:State and Local
JPAS:NO
GOAL:
To provide and assist with financial reporting and guidance to the PMO Business Office.
RESPONSIBILITES:
 Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing
OCPS in a positive light.
 Maintains all department finances and all budget related functions including IT budget projects.
 Monitors and updates director(s) related to computer software license maintenance and renewals, Purchase Orders;
IT contracts bids, and trains bookkeepers and staff in computer software applications and hardware.
 Ensures that IT expenditure accounts are fully funded to cover current and future expenditures; ensures investments
yield maximum earnings.
 Records all receipts and IT expenditures by automated methods in accordance with established district policies and
procedures.
 Reconciles all fiscal accounts such as P-card, Travel, Purchase Orders, payment invoicing and general disbursement,
to their appropriate accounts.
 Communicates with internal departments to secure pertinent data for possible grant funded purchasing.
 Conducts monthly review of IT budgets and special IT project expenditures, encumbrances, and budget balances for
district compliance.
 Produces reports for district IT managers; reviews monthly reports; assists IT department areas with monthly and
annual budget reports.
 Serves as a liaison between the various departments within the district and financial institutions.
 Maintains knowledge of standard accounting principles relevant to recording and maintaining governmental funds.
 Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software
programs.
 Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS.
 With the support of the district, attends training to ensure skill level in various technologies is at the level required to
perform in current position.
 Generate budget reports to avoid payment collections, invoice payments, expenditure requests, revenues, etc.
 Reviews all accounting procedures and recommend improvements to outdated IT processes for a better business
practices.
 Maintains accurate financial data and reports and register all outstanding payment records.
 Performs month-end closing activities such as revenue accounting, expense accounting, and account reconciliations,
etc.
 Maintains a list of current contracts and their expiration dates and notifies IT directors of any items coming off bid
within the next 18 months.
 Responsible for timely and accurate information as part of the job responsibilities.
REQUIREMENTS:
 Associate's degree with course work emphasis in accounting; supplemented by a minimum 1 to 2 years previous
experience and/or training involving bookkeeping, or any equivalent combination of related education, training and
experience which provides the required knowledge, skills and abilities to perform the essential job functions.
 Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes
exercising discretion in determining data classification, and in referencing such analysis to established standards for
the purpose of recognizing actual or probable interactive effects and relationships.
 Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and
standards to specific situations