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Associate Contracts Administrator
Ref No.: 18-02894
Location: Torrance, California
Shift: 1st
Job Description
Function: Under the direction of the Manager of Contract Administration, the Associate Contract Administrator directs and monitors contractual activities to insure compliance with the Divisional contractual obligations between Client and its customers.

The Associate Contract Administrator reports to the Manager of Contract Administration along with Senior Contract Administrators, Contract Administrators, Contract Data Administrators, Repair Administrators, Order Entry Secretaries, Administrative Assistants and Secretaries. In some cases, the Associate Contract Administrator may receive program direction from Senior Contract Administrators or Senior Program Managers.
Essential job functions: The primary focus of the incumbent is to ensure the integrity of Client's contractual commitments. The Associate Contract Administrator monitors all activities related to meeting the company's performance objectives on assigned mature program contracts, interacts with Client and customer personnel to ensure compliance with all contractual requirements to protect the company's legal position. When legal support or advice is required, the incumbent consults with Corporate Legal Counsel.

Beginning with the receipt of a purchase order, the Associate Contract Administrator is responsible for review of the contract to ensure consistency with the Clientproposal, and for job order entry into the Client's production master schedule of MRP. The incumbent provides continual follow-up on technical and delivery issues with engineering and manufacturing respectively, and coordinates other internal departmental activities required to support the contract. The incumbent has regular contact with the Sales & Marketing department to advise on advanced production schedules in anticipation of customer requirements while minimizing the impact on Client inventory levels. This also requires coordination with divisional disciplines to establish lead times consistent with contractual requirements for prototype and production hardware. The incumbent also assists the Sales & Marketing department with (1) forecast data that is also entered into the Client MRP system for planning purposes, and (2) proposal preparation by acting as a proposal coordinator. If changes occur, which have an impact on the contract, the Contract Administrator must have the ability to interpret these from a technical, quality, and manufacturing perspective, formulate proposals, and function as Client's contractual representative in negotiations.

The Associate Contract Administrator must be prepared to learn a working knowledge of Client's products, programs, organization, technical processes, MRP system, and accounting systems. A considerable amount of customer contact is required and occasional visits to customers are involved. The incumbent's expertise in handling these contacts and the general quality of the service provided by this function considerably influences the customer's attitude toward Client. The incumbent must be capable of learning Client and defense industry sales techniques and government procurement regulations, Client manufacturing and engineering procedures, shipping and invoicing procedures, Client's pricing policies and cost structuring, contract interpretation, and a feel for technical issues. The incumbent must have the ability to motivate and deal effectively with people both inside and outside the company. All direct personal contact and correspondence must reflect a high caliber of intelligence, conciseness, clarity and good English usage.

1. Ensure integrity of Client's contractual performance.

2. Serve as Client's point of contact with the customer on assigned programs.

3. Maintain currency with government procurement regulations.

4. Perform customer interaction in a professional, credible manner, to enhance Client's opportunity for continued and increased business.

5. Review purchase orders with appropriate Client disciplines to insure that all contractual requirements are consistent with Client's proposal.

6. Initiate job orders.

7. Initiate change of scope proposals.

8. Maintain current and accurate contract files including quotations, negotiation history, purchase orders, and change orders.

9. Coordinate the organization and preparation of proposals.

10. US citizenship is required and the ability to pass required US government checks for access into the Navy CAV system.
Education: BA degree or a BS degree (business administration or a technical discipline is preferred) and no work experience or an Associate's degree and at least 6 years working experience in a related environment.