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Contract Administrator
Ref No.: 18-01473
Location: New Castle, Delaware
Due Date :02/12/2018
Work Authorization:US Citizen
Segment:State and Local
JPAS:NO
This is for Contract Administration. State of Delaware Contract Administration (management, development) experience is preferred.
Position Description: Contract Administrator


Full-time: 37.5 hours/week
Length of request: Minimum 1 year
Immediate Supervisor: Contracts Unit Director

Job Summary:
The Contract Administrator supports the client by conducting contract administration functions. This includes negotiating the terms and conditions in contracts and ensuring compliance with the terms and conditions, as well as documenting and agreeing on any changes or amendments that may arise during its implementation or execution. This incumbent may potentially work with DSAMH leadership and relevant staff, community providers, and stakeholders to ensure that required activities and outcomes established are completed and within compliance per the contracted timeframe.

Essential Functions:
Essential functions are fundamental, core functions common to positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
  1. Conduct contract administration by overseeing the development, negotiation, and execution of contracts.
  2. Conduct contract/project management and control by evaluating and monitoring program services which can include collecting and analyzing qualitative and quantitative data to determine compliance with federal, state, and local regulations, contractual agreements, program expenditures; and projecting budget requests and federal reimbursements.
  3. Monitors, evaluates, collects and analyzes program data. Provides technical assistance and recommends course of action.
  4. Prepares interpretative reports of program goals and objectives, provision of services and programs/services ability to meet standards and regulations.
  5. Participates in developing policies, regulations, forms, proposal requests, implementing new procedures, and monitors and reviews contracts as related to specific project coordination.
  6. Acts as liaison with operations' staff, State agencies, and community organizations.
  7. Analyzes problems, applies policy to problem situations, and responds to requests for information and questions regarding services.
  8. Assists as consultant, coordinator/liaison for special programs and/or projects.
  9. Assesses impact of proposed rules on current operations financially and programmatically.
  10. Assure accuracy of quality and timeliness of required programming.
  11. Provides consultation to community providers, stakeholders, and DSAMH staff on implementation strategies for all project goals/objectives.

Knowledge, Skills, and Abilities:
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA's listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
  1. Knowledge of research methods, statistics, evaluation design and qualitative program evaluation methods.
  2. Knowledge of the principles, practices and theory of administration and management.
  3. Knowledge of the functions and resources of community, health and related social service agencies.
  4. Knowledge of social, economic and health factors and the manner in which they affect the social behavior of individuals and families.
  5. Skill in computer applications to evaluation research.
  6. Skill in interpreting, analyzing, forecasting problem solving, evaluating and organizing.
  7. Skill in program evaluation.
  8. Ability to establish and maintain effective working relationships with employees and or outside contacts and to deal tactfully with problems associated with management audits.
  9. Ability to perform analysis of managerial systems and operations.
  10. Ability to express and present ideas and conclusions clearly, concisely and effectively.
  11. Ability to collect data through interviews and consultations.

Qualifications for position:
Graduate of a college or university with a degree in public administration, finance, business, social science, or related field

Minimum Qualifications:
  1. Three years of experience in interpreting laws, rules, regulations, standards, policies, and procedures.
  2. Six months experience in health or human services program administration such as overseeing and directing the development, implementation and evaluation of health or human services programs and services; planning and establishing short and long range program goals and objectives. Providing advice to other agency organizational units through consultation.
  3. Six months experience in developing policies or procedures.
  4. Two years' experience in narrative report writing.
  5. Valid driver's license and transportation required.

Preferred Qualifications
Experience with State of Delaware contract administration preferred.

Other Qualifications
  1. Demonstrated willingness to learn new work skills, concepts, and approaches.
  2. Demonstrated leadership experience, including program development and management.
  3. Demonstrated experience with community engagement, outreach and mobilization, including the ability to develop and maintain community trust.

Supervisory requirements:
This job has no supervisory responsibilities

Special Projects:
As assigned.