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Administrative Assistant
Ref No.: 18-04727
Location: Chicago, Illinois
Position Type:Contract
Pay Rate : $ 22.00 /Hour
Executive Assistant
Specific Responsibilities Include
Specifically, the Executive Assistant will handle a wide variety of situations and tasks involving administrative functions of the Insurance group to include, but not limited to:
  • General administrative support including phone support, maintaining and prioritizing calendars and schedules, coordinating travel and preparing expense reports, variety of projects that involve Word, Excel and Power Point, proficiency a must, faxing, copying, etc.
  • Process all departmental expenses including legal invoices, software, and other contractual agreements.
  • Establishing appointment priorities, or rescheduling appointments or invitations.
  • Handling confidential information in a professional and discreet manner.
  • Reviewing, redirecting as needed and daily management of incoming phone calls, calendar requests and emails.
Skills & Experience Required
  • Bachelor's degree preferred.
  • 3-5 years of professional administrative support experience (or equivalent work-related experience).
  • Demonstrated strong organizational, project management, and time management skills, including ability to successfully manage multiple projects, workflows, and competing priorities.
  • Outstanding verbal and written communication skills, including ability to interface in a professional, cordial, confident and well-informed manner with senior management and staff.
  • Ability to demonstrate discretion in handling confidential data and dealing with high-level executives necessary.
  • Experience with coordinating cost-effective travel and meeting arrangements.
  • Ability to independently carry-out multiple tasks from start-to-finish with the aptitude to anticipate and prioritize what needs to be done.
  • Sophisticated knowledge of Microsoft Office and Outlook, spreadsheets, databases, and presentation software.
  • Ability to work extra hours and possibly weekends
  • Must successfully pass a background check.