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Executive Assistant
Ref No.: 18-04084
Location: New York, New York
Position Type:Contract
Pay Rate : $ 35.00 - 45.00 /Hour
Our client is a mortgage underwriting and investment firm located in Downtown Manhattan, NY. They're looking for a highly skilled and capable Executive Assistant/Event Planner to help coordinate and build three large nationwide training classes. This individual will be responsible from researching and implementing these training classes and coordinating travel and arrangements for 100+ employees. You will be responsible for all vendor relationships and negotiations to identify and implement the most cost-effective solution for the company. Detail orientation and time management are crucial to the success of this position.

Responsibilities:
  • Coordinate partners calendars and schedule meetings, including travel schedules and appointments
  • Manage incoming and outgoing correspondence, transmittals, and invoices, including management of executive team's email and incoming phone calls
  • Offer assistance in required company and project-related meetings, such as keeping and issuing agendas and meeting minutes
  • Research various nationwide locations and provide vendor negotiations
  • Flight coordination and meeting spaces for room reservations, travel, and catering
  • Create and manage current and prospective project records
  • Work with third party vendors and sales managers to coordinate most cost-effective training locations and schedule