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Bilingual- Administrative Assistant
Ref No.: 18-03867
Location: Orlando, Florida
Position Type:Contract
Pay Rate : $ 16.00 - 20.00 /Hour
To be successful in this demanding role you will have strong communication skills and be able to multi-task in a fast paced environment and able to make a positive impact on key responsibilities, some of which will include the following:
  • Completes a broad variety of administrative tasks for the District Manager and HR Partner.
  • Assist with operational support for customer recovery
  • Plans, coordinates and ensures the District Manager and HR Partner's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for employees.
  • Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
  • Assists in managing special projects.  Project management skills necessary.
  • Produces information by formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.  Strong Microsoft Excel skills necessary.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Leads new hire orientation, coordinates new hire training programs, assists in preserving files
  • Provides a variety of reports to location managers.
  • Assist in other roles/activities as assigned
  • Providing key administrative and clerical support to the function's District Manager and other management team members; 
  • Receiving, logging, researching, and distributing all litigation related correspondence, summonses, etc. to the appropriate manager;
  • Ensuring  that vendor accounts are paid and kept up to date;
  • Handling employee related transitions including new hire paperwork and other routine changes;
  • Participating in Human Resources related compliance projects;
  • Approving payroll for the corporate employees in the District;
  • Researching and referring litigation related items to licensee location, third party administrator, etc.;
  • Maintaining and updating closed contracts for the districts operators;
  • Assisting management in scheduling and running organizational meetings;
  • Providing confidential administrative and clerical support to the locations District Manager.
 Required Experience
  • High school diploma.
  • Minimum of three years experience in general office experience.
Required Knowledge, Skills and Abilities:
  • Must be able to communicate clearly, accurately, and effectively both orally and in writing.
  • Must be able to interact professionally with all levels of management.
  • Payroll and other administrative or secretarial education/experience a plus.
  • Ability to multi-task in a fast paced environment.
  • Self motivated, requiring little direct supervision.
  • Solid PC skills including Microsoft Office (Word, Power Point and Excel).
  • Demonstrated ability to learn new tasks and responsibilities.