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HR Benefits Administrator
Ref No.: 18-03103
Location: Chicago, Illinois
Position Type:Full Time
Pay Rate : $ 75,000.00 - 92,000.00 /Year
Benefits Administrator

Our client is a global Law Firm located in Chicago. They are currently looking to add to their Benefits team with an experienced Benefits Administrator. This person will be part of a small and collaborative team of HR and HRIS professionals working to ensure data integrity and accuracy while working to improve processes and procedures. The Benefits Administrator will be responsbile for the following:

  • Maintain the PeopleSoft Benefit Administration module to ensure data integrity and accuracy 
  • Collaborate with HRIS, HRIT, Recruitment and Payroll departments in the design, implementation and improvement of benefits processes and procedures as appropriate  
  • Participate in the maintenance of the HRMS set-up for Base Benefits, Automated Benefits, eBenefits and ACA
  • Maintain documentation for HRMS set-up
  • Partners with Payroll, HRIS and HRIT to resolve data issues regarding Ben Admin processing, People Soft Ded Calc, etc. 
  • Participate on testing and implementation activities for PeopleSoft Ben Admin upgrades, system enhancements and bug fixes
  • Maintain data integrity by running queries and analyzing data.  Work with HRIS on the creation or revisions of department queries to assure that we have all requisite data elements in order to perform day-to-day administration of benefits
  • Ensures that weekly Eligibility Interface files are sent to appropriate carriers with changes, new enrollments, separations, retirements, etc. including Cobra.  Research any data rejects.  Work with HRIS/HRIT on issues or updates to interface files.  Ensure that Open Enrollment data is transmitted to all vendors
  • Ensure latest versions of Benefits documentation is on intranet benefits pages, and that all links are current
  • Develop and maintain Ben Admin documentation and provide hands-on training to Benefits Analysts
  • Correspond with and track individuals on Leave of Absence (LOA) for insurance premium payments during unpaid LOA (FMLA, Workers Comp, Personal and Military) and through LTD eligibility.  Track progress of medical LOA through 90-day elimination period
  • Serve as a back-up for Benefits Specialists
  • Bachelor's Degree or an equivalent combination of education/experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job preferred
  • Minimum five years of previous benefits administration experience required
  • Minimum two years of benefit systems experience, in PeopleSoft strongly preferred
  • Certified Benefits Professional (CBP) certification strongly preferred
  • Oracle/PeopleSoft training highly desired
  • Knowledge of ACA, HIPAA, COBRA, FMLA, ERISA, 401(k) and applicable regulations required
  • Experience using PeopleSoft version 9.1 or higher, PeopleSoft Query, Microsoft Outlook and ADP PayForce or other similar payroll system preferred
  • Advanced Microsoft Excel, including but not limited to advanced functions, pivot tables, and XML templates required
  • Experience with new vendor implementation preferred
  • Strong written and verbal communication skills; must be skilled with drafting  procedural documents
  • May be required to lift file boxes up to 25 lbs