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Executive Assistant
Ref No.: 18-02897
Location: New York, New York
Position Type:Full Time
Pay Rate : $ 90,000.00 - 95,000.00 /Year
  • Coordinate domestic and foreign travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings.
  • Schedule and organize onsite and offsite meetings, conference, speaking engagements, client proposals and events.
  • Draft routine correspondence, forms, etc.
  • Assist lawyers with Marketing and Business Development functions
  • Process and close time for lawyers adhering to weekly and monthly deadlines.
    • Coordinate correction of time entry errors, when needed. If requested, track lawyers'
    • billable hours, create reports and maintain records.
  • Open new clients and matters following Records Department procedures. Prepare conflict of interest forms.
  • Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents. Identify and coordinate available services provided by administrative departments such as office services, finance, records. Follow-up on delivery and receipt acknowledgements.
  • Maintain client, administrative and personal filing (personal taxes; civic/charitable) for lawyers following established procedures. Prepare files using Legal Key procedures and maintain appropriate records for on and off-site storage.
  • Maintain CLE records for lawyers.

Third Party Applications Not Accepted