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Executive Assistant
Ref No.: 17-04072
Location: New York, New York
Position Type:Full Time
Pay Rate : $ 55,000.00 - 65,000.00 /Year
Our client is seeking a full time Executive Assistant to work in their Midtown NYC Headquarters.
 
Executive Assistant Responsibilities:
 
  • Screen telephone calls and emails
  • Schedule meetings and appointments
  • Ensure that the SVP keeps on schedule
  • Distribute incoming and outgoing memos and documents
  • Respond to incoming and outgoing requests and direct as appropriate
  • Maintain and update large contacts database
  • Perform opening and closing routine for the SVP's office
  • Greet guests and guide them to their destinations
  • Coordinate with various support services for meetings (conference room set up, A/V set up, oversee catering, manage logistics of guest arrival, etc.)
  • Process Requisitions and Petty Cash forms
  • Provide coverage when the corporate offices are closed but the SVP office is open
  • Set up and maintain comprehensive electronic and hard copy filing system for core meeting documents, presentations, and talking points
  • Create agendas and maintain to-do lists for key internal staff meetings
  • Carry out research tasks as needed.
  • Contact and supervise office maintenance by facilities, custodial, locksmith, exterminator, electricians, etc.
Third Party Applications Not Accepted