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Administrative Assistant
Ref No.: 17-03931
Location: New York, New York
Position Type:Full Time
Responsibilities
  • Individual will be required to support 4 executives and the broader investments team
  • Proactive calendar management including scheduling meetings and ensuring there are no conflicting appointments, booking conference rooms and determining travel arrangements.
  • Prepare travel packet that includes detailed local/international itinerary
  • Completing expense reports with a high attention to detail, making sure all itemized and credit card receipts are accounted.
  •  Registering the team for events, seminars, conferences and organizing agendas.
  • Act as a communication liaison between the team, employees at other offices and external companies. 
  • Preparing and formatting information for internal and external distribution, including letters, memos, reports and presentations.
  • Records management – responsible for setting up and managing both electronic and paper filing systems, and maintain company compliance with record keeping policies.
  • Perform other clerical duties such as obtaining signatures, filing, photocopying, collating, faxing etc.
  • Organizing and ordering catering for meetings and events
  • Ordering office supplies
  • Individualized support to team members as necessary
 
Requirements
  • Excellent written, verbal, and interpersonal skills
  • Strong analytical and critical thinking skills
  • High attention to detail
  • Ability to organize, multitask, prioritize and work well under pressure
  • Highly resourceful team-player, with the ability to also be effective independently
  • Professional appearance/Punctual
  • Proficient with Microsoft Office Suite: Word, Excel, PowerPoint, and Calendar
Third Party Applications Not Accepted