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Administrative Assistant
Ref No.: 18-09233
Location: East Rutherford, New Jersey
All general administrative work such as calendar management, event management, organizing the work unit essentials, travel arrangements and vouchers and purchase orders
The Administrator in this role coordinates and oversees office administrative tasks while providing an extensive level of administrative support to Officers and Staff
Manage multiple calendars includes creating, deleting and updating meetings and events and assist customers in prioritizing their daily schedules
Develop and support briefing materials and presentations
General administrative responsibilities (i.e. phone coverage, scan, FedEx, internal mail, order supplies, etc.) Maintain organizational charts in Visio
Process and track purchase orders and manage the area's inventory of supplies

Must be a self-starter, with excellent attention to detail and follow-up skills. Demonstrated ability to manage multiple assignments, meet deadlines, coordinate several calendars and schedule a high-volume of internal and external meetings; work independently and follow through to resolve day-to-day administrative matters

Excellent at designing and delivering clear communication
Excellent at focusing efforts in areas where he/she can add the most value; works well with others to achieve team goals; leverages the expertise of others
Excellent judgment and discretion in handling sensitive data and confidential information
Ability to adapt to new assignments and apply best practices to refine and improve work processes and procedures
Excellent interpersonal and diplomatic skills with the ability to work well with all levels of staff, Bank and System-level senior management, and senior domestic and foreign officials from both the public and private sectors
Ability to work in a team environment and provide back up support to the Group's administrative support services team
Ability to work with minimum supervision and guidance; excellent prioritization and organizational and skills

Required Technical Skills: 1. Word 2. Excel 3. PowerPoint 4. Visio