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Personal and Program Assistant - 18-00981
Ref No.: 18-00981
Location: Bedford, Massachusetts
Position Type:Contract
Start Date / End Date: 04/20/2018 to 04/22/2019
Job description:

Reporting to the Head of Software and Automation, the personal and program assistant will be responsible for managing the incoming requests of program deliverables and meeting requests from the leadership team and primarily the Head of Software and Automation.
Supporting a Scaled Agile program with lean leadership means this role is vital to the overall success of the program and requires someone fully dedicated to each and every detail of many requests from multiple sources within the company.
As any team member, this person will have a voice in our striving for constant improvement and commitment to excellence. 

Position Responsibilities: 
  • Manage routine deliverable dates as well as ad hoc requests 
  • Create, modify, and enhance Microsoft Powerpoint presentations 
  • Proofread materials before they are submitted 
  • Support calendar management of leadership personnel 
  • Help with compiling and organizing both physical and electronic documentation 
  • Coordinate workshops and meetings 
  • Prepare conference rooms for meetings and workshops 
  • Periodically help with expense reporting and travel arrangements 
  • Other program related tasks as assigned 
  • 2+ year previous experience as a personal assistant in a professional setting 
  • 2+ year supporting software/IT organizations 
  • High school diploma/GED required (Associate degree preferred) 
  • Excellence with MS Project 
  • Proficient in other Microsoft Office tools 
  • High attention to dates and details 
  • Ability to multi-task without missing details 
  • Impeccable written and oral communication skills 
  • Strong sense of responsibility and ability to complete tasks with minimal supervision