Previous Job
Previous
Administrative Assistant - 18-00895
Ref No.: 18-00895
Location: New York, New York
Position Type:Contract
Start Date / End Date: 05/01/2018 to 12/31/2018
DIVISIONAL OVERVIEW

Client Asset Management is one of the world’s leading investment managers. With more than 2,000 professionals across 31 offices worldwide, Department provides institutional and individual investors with investment and advisory solutions, with strategies spanning asset classes, industries and geographies.
Our investment teams represent over 700 investment professionals, capitalizing on the market insights, risk management expertise and technology of Client.
We extend these global capabilities to the world’s leading pension plans, sovereign wealth funds, central banks, insurance companies, financial institutions, endowments, foundations, individuals and family offices, for whom we invest or advise on more than (USD)1 trillion of assets.
Americas Client Business (ACB) markets Department’s investment products and services to institutions, financial intermediaries and advisors. The focus is on building and maintaining long-term client relationships and communicating key themes from the firm’s leading investment professionals. Americas Client Business provides investment solutions across all major asset classes (e.g., fixed income, equities and alternatives) and products including mutual funds, ETFs, separate accounts and alternative investments.

RESPONSIBILITIES
  • Provides administrative support in a complex team environment to multiple senior sales leaders.
  • Coordinates complex, senior-level internal/ external meetings and conference calls.
  • Handles a high volume of phones calls and interacts with business leaders in a professional and effective manner.
  • Supports internally and externally facing teams and follows up quickly on requests.
  • Organizes and ships literature to clients.
  • Maintains complex and detailed calendars and prioritizes meeting requests and related logistics.
  • Coordinates a high volume of domestic travel arrangements and processes expense reports.
  • Prepares and distributes team correspondence, memos, letters, reports or other documents as requested.
  • Maintains understanding of firm policies and handles certain issues independently.
  • Manages monthly invoices and arranges for payment.
  • On-boards new hires, processes new employees, transfers, termination, etc.
  • Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
  • Orders supplies and keeps inventory well-stocked.
  • Responsible for participation in general administrative duties (copying, filing, faxing, archiving) and ad-hoc projects.
QUALIFICATIONS
  • Requires excellent interpersonal and communication skills with a high attention to detail.
  • Ability to maintain high standards despite pressing deadlines.
  • Strong knowledge of general business, corporate and government cultures.
  • Self-starter with excellent anticipation skills; problem solving; follow up.
  • Demonstrated dependability and sense of urgency about getting results.
  • Strong organizational skills.
  • Comfortable working with people at all organizational levels.
  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
  • Must be able to prioritize a variety of time-sensitive tasks.
  • Must have excellent judgment; independent thinker and resourceful.
  • Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
  • Team player with a positive attitude.
  • Highest degree of integrity, professionalism, diplomacy and discretion required.
  • Prefer 3+ years of experience.
  • Spanish speaking is a plus but not required