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Administrative Assistant - 18-00628
Ref No.: 18-00628
Location: New York, New York
Position Type:Contract
Start Date / End Date: 03/26/2018 to 12/28/2018
The Executive Office plays an integral role in building and communicating the Client culture and brand both within and outside of the firm.
Our goal is to provide our people, our clients and key influencers information about the firm and to develop a strong sense of connection and commitment to the firm’s mission and strategy among these constituencies.
Our integrated team is comprised of several groups including, but not limited to, Corporate Communications (Media Relations, Internal Communications, and the Brand and Content Strategy Group), Government Affairs, Investor Relations, Pine Street, Alumni Relations, the Environmental Markets Group, the Client Strategy Group, and the Office of Corporate Engagement.

Primary Responsibilities
  • Provide administrative support to Executive Office, covering vacation and other time out of the office for senior level assistants on an as needed basis. This includes the days prior to and following bank holidays
  • Arrange, confirm and manage detailed calendars; schedule complex senior-level meetings and related logistics
  • Place, receive and manage high volume of phone calls and e-mails
  • Schedule and coordinate international and domestic travel including flights, hotel, ground transportation, travel advances and foreign currency. Coordinate necessary passport/visa documentation if required
  • Perform general tasks including, but not limited to, preparing correspondence, file organization, research requested information, archiving
  • Assist in preparing travel and expense reports on a timely basis
  • Other related ad hoc projects and duties as requested
  • Experience working in a demanding and fast-paced environment
  • Experience working with highly confidential information
  • Highest degree of integrity, professionalism, diplomacy and discretion required
  • Ability to handle multiple tasks efficiently and effectively and meet tight deadlines
  • Excellent judgment; resourceful
  • Strong anticipation and prioritization skills
  • Attention to detail is essential
  • Excellent computer skills (Microsoft Outlook, Excel, Word)
  • Excellent communication skills in person, on phone, and by email and voicemail
  • Flexibility for overtime and change in hours
  • Minimum 3 years of experience with excellent performance track record
  • Exceptional team player