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Office Manager
Ref No.: 17-09001
Location: Chicago, Illinois
Position Type:Direct Placement
Start Date: 09/25/2017
Office Manager
Chicago, IL | Full-Time | Human Resources
Overview Our Office Manager manages the general administration and office services for our office and supports our CEO with some administrative tasks. The role reports to our controller. This key role helps make Sittercity a great place to work, provides our first impression to many partners, prospective and new employees, and guests.

The ideal Office Manager will be experienced in managing a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy managing organizational effectiveness. The right candidate will enjoy interfacing with executives, employees, and guests.

• Provide effective leadership to support a positive environment; develop operations and procedures for administrative tasks, including catering, office supplies, travel, expense reporting
• Plan and coordinate all administrative aspects of our Board of Director meetings
• Assist CEO with administrative tasks including scheduling and event management
• Supervise and coordinate the effective and timely preparation of various budgets and other databases
• Negotiate the purchase of all office supplies, furniture and office equipment for the company in accordance with company purchasing policies and budgetary requirements
• Manage files in SharePoint pertaining to contracts, legal records, leases and confidential files
• Partner and support HR to maintain office policies as necessary
• Assist with onboarding functions of all new hires
• Manage our weekly team lunch programs and agendas
• Provide general support to visitors.

• College degree preferred
• A self-starter; one who makes sound decisions, anticipates problems and pays close attention to detail to maintain a well-functioning office environment
• Solid knowledge of office management systems and procedures
• Effective time management and organizational skills with a high level of attention to detail
• Confident, confidential, self-motivated with a professional demeanor at all times
• Proven office and project management experience in a fast-paced environment
• Ability to work well under pressure and exercise sound judgment and discretion - feels no task is too small
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail
• Solid problem-solving skills
• Excellent written, verbal and interpersonal communications
• Strong organizational and planning
• Proficiency in MS Office
• Ability to work overtime when needed