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Project Manager
Ref No.: 17-06889
Location: Islandia, New York
Position Type:Contract
Start Date: 08/07/2017
Title: Project Manager
Location: Islandia, NY (onsite)
Duration: 6+ month Contract
Start: ASAP

Reason for opening:
Need additional headcount for internal finance & resource management project

Position Details:

Financial Management
• Ensure IOs are opened up correctly
• Initiate SoWs/SC/POs or ensure SoWs/SC/POs are initiated for all External Headcount plans. Open Ariba and VMO tickets to create shopping carts.
• Monitor the VMO process, ensuring approvals are obtained on time, and confirming PO issuance
• Initiate Pos for software (Marketing 360 has Power BI)
• Ensure accruals are done for any non-external resource cost

Resources Management
• Understand who is working on what
• Identify major tasks to be accomplished and enter into Clarity
• Coordinate resource requirements with direct and indirect managers; align priorities and resolve conflicts.
• Ensure contractor spend is matching forecast by proactively running reports and working with resource managers (some resources could be reporting into the manager); be able to talk to variances and have mitigation plans
• Track time logged by the contractors and work out any needed overtime upfront to ensure no overage on dollar spend
• Ensure invoices are matching to actual hours worked
• SOW creation by working with the required vendor and delivery managers
• Onboarding contractors once POs are issued, ensuring that laptop and access is in place on-time for start date
• Manage any returns of equipment from offsite contractors as they are rolled off
• Ensure timesheets are submitted every week on time

Project Management
• Status reporting, Agile Scrum
• Communicate risks/issues to the executive management with appropriate mitigation plan
• Be clear and transparent about project status (Red/Yellow/Green) with both business and GIS executives
• Business Case Checklist
• Project Launch
• Create Project Charter and get sign-off
• Ensure architectural checkpoints are identified
• Manage all aspects of project(s) from initiation through delivery
• Create and execute project work plans and revise plans as appropriate to meet the ever changing project needs and requirements
• Ensure work effort generates desired deliverables on time, within budget and deliver the expected business value and results
• Maintain and track project progress against work plan identifying and understanding variances
• Design and implement strategies for project course correction. Pivot and channel the team on any direction changes from the management as part of decision management
• Facilitate periodic stakeholder meetings providing status at appropriate level
• Identify opportunities for improvement and lead implementation of changes
• Act as a ScrumMaster where needed
• Act as a Scrum coach for the team, where needed
• Project delivery management and leading scrum teams if no other scrum master is available. Keep the team focused on deliverables. Remove any impediments
• Ensure operationalization plan in place
• Executive presentations articulating value of project deliveries
• Project Close-out
o Ensure all Pos have been completely invoiced and request close-out of Purchase Orders
• Attend weekly PMO meeting to ensure latest standards/deliverables are understood
• Lead change management along with the project business owner
• Define escalation process and be the focal point to manage escalations across all the groups on the project
• Ensure the team truly understands business problem/opportunity and that value is delivered towards end of the program operationalization
• Measure success of the program based on the KPIs agreed on the business case

Agile Central management
• Ensure capabilities/features are being set-up for major deliverables/iterations
• Ensure user stories are being created and the backlog is being managed
• Work with business on prioritization of user stories
• Track progress

If interested please send me an updated resume to Brittany Hale at

Thank you and I look forward to speaking with you!