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Events Coordinator
Ref No.: 17-06281
Location: Norwood, Massachusetts
Position Type:Contract
Start Date: 07/13/2017
 My client in Norwood, MA is looking to bring on an Event Coordinator to join their team.

Title: Event Coordinator & Marketing Assistant
Location: Norwood MA 02062

Type: Part Time Contract - 20hrs/week
Rate: DOE
 
 
Event Coordinator & Marketing Assistant
 
The Digital Marketing and Customer Experience organization is responsible for delivering best-in-class go-to-market performance and building thought leadership for ADI in support of business units, sales/distribution, and corporate programs, to increase opportunities for ADI products and services with the goal towards accelerating ADI's growth.
 
Reporting to the Global Event Manager, this individual will assist in the coordination of trade shows focusing mainly on CES.
 
The individual will have 2+ years' experience in a trade show environment, strong written and oral skills, and be able to work independently and accurately.
 
Responsibilities:
 
  • Assist with shipping logistics, ordering services, and deliverables
    • In accordance with timelines and budget
  • Coordination and supervision of onsite vendors
    • Utilities
    • I&D
    • Shipping, etc.
  • Corporate trade show property inventory and maintenance
  • Participate in meetings with team to review event schedules and sales-related deliverables
  • Registration of attendees to tradeshows in accordance with allocated budget
  • Registration and management of hotel room blocks
  • Inventory, tracking and ordering of tradeshow assets
    • Including marketing collateral and giveaways
    • Ordering and maintaining supplies of sales collateral in accordance with collateral budget
  • Coordinate onsite meeting schedule and communicate information to  attendees
  • Coordinate booth schedules for:
    • Vendors, Sales, Booth Staff, Management, Speakers, Partners
  • Coordinate In-booth promotions
    • Researching and ordering approved booth swag
    • Manage timeline and budget and ensure they are within the show plan and budget
    • Signage for giveaways, panel, new product launches
    • Social Media postings and wall
    • Update prize rules with legal
    • Work with legal to ensure all guidelines are met
  • Coordinate onsite video requirements and information
  • Data entry as needed in support of tradeshow events including:
    • Compiling tradeshow marketing leads for email marketing database
  • Invoice processing
  • Tradeshow Communication Support
    • Working with Event Manager to execute pre and post conference email and direct mail campaigns
  • Tradeshow Recaps & Lessons Learned: For team and management review
  • Support other marketing programs and activities as needed
Requirements:
  • Tradeshow experience
  • Self-starter, work independently and team player
  • Detail oriented, accuracy and thoroughness
  • Quick on your feet, able to keep up in fast paced environment   
  • Multitasker able to manage multiple events concurrently
  • Creative problem solver
  • Highly proficient with Microsoft Excel and PPT
  • Ability to work across multiple departments and correspond positively and efficiently with all levels of employees (including C)
  • Physical demands:
    • Ability to continuously stand or walk
    • Ability to bend, squat, climb stairs and lift frequently
    • Ability to lift up to 50 pounds occasionally
  • 2+ years of experience with event marketing
  • 2+ years of experience with vendor management
  • Budget & Timeline management
  • Travel required – including full week January 7-12 – possibly 1-2 more trips starting in September
  • 4-year Degree in marketing or communications
     
  • Duration: Through Jan (CES)
  • Hours: Start at 15-20/wk, with potential to increase up to 25

If interested please send along your resume!