Previous Job
Previous
Sr. Administrative Assistant - Engineering
Ref No.: 18-07581
Location: Lehi, Utah
Duties:
Our company
Changing the world through digital experiences is what Client's all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences. We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.
We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours.

The challenge
In this role, you will support the leadership team of the Technical Operations organization, including diverse administrative tasks such as: assisting engineering and operations directors and their teams with calendaring, expense reports management and submissions, coordinating complex travel, team purchasing, organizing events and managing frequent special projects.

To be a successful candidate, you will be an assertive, motivated, and organized self-starter with the ability to work autonomously, take initiative, and follow through. You have excellent written and communication skills; the ability to listen and to prioritize while applying sound judgment; and the ability to juggle multiple demands simultaneously. You demonstrate strong attention to detail and are able to work effectively with a minimum of direction. You have a sense of humor and the ability to work enthusiastically across organizations with diverse personalities in a professional, efficient, and confidential manner. You have proficiency with software and tools that help you get the job done, including Client products as applicable.

What you'll do
  • Work with organization leaders to assist with scheduling and calendar management, being insightful and proactive in planning executive and director schedules.
  • Coordinate complex travel arrangements with ability to perceive needs (various time zones, distances, etc.), obtain complex travel visas and prepare detailed itineraries while ensuring ownership throughout the travel planning being prepared to address contingencies and last-minute changes.
  • Prepare, submit and track expense reports.
  • Plan and coordinate large meetings and group events, offsites when requested.
  • Work with the leadership team & Facilities to handle space planning at the SF site. This includes but is not limited to managing hotel space for visiting Client employees, facilitating office moves and acting as a point person for visiting Client leaders.
  • Assist with audio visual and video and web conferencing when needed
  • Maintain up to date organizational charts, contact lists and email alias lists
  • Act as a back-up to other assistants with the organization.
  • Purchase and track hardware, software, office supplies.
  • Use a high degree of judgment and discretion in the handling and maintenance of materials of a confidential and/or sensitive nature.
  • Administer correspondence, charitable donations, legal compliance.
  • Create purchase requisitions and work with finance department to project expenses.
  • Ability to context switch and prioritize projects in a dynamic environment.
  • Team player with ability to handle complex assignments.
Skills:
  • Proven mastery of MS Office applications including Outlook, Word, PowerPoint, and Excel.
  • Strong organizational skills including the ability to handle multiple tasks with attention to detail, accuracy, and timeliness.
  • Cross-functional collaboration across the company.
  • Flexible, able to deal with change and uncertainty.
  • Are you relentlessly resourceful? We love that.
  • Strong interpersonal skills; must ensure professionalism and exercise discretion.
  • Confidence and have good decision-making skills.
  • Exceptional written and verbal communication skills.
  • Ability to work well with all levels of management, staff, and outside contacts.

Education:
BA/BS degree or minimum of 5 years related experience in high tech or similarly paced industry.

Languages:
English Read Write Speak

Skills:Required
  • ADMINISTRATIVE ASSISTANT
  • ADMINISTRATIVE TASKS
  • AUDIO VISUAL
  • CALENDARING
  • EXCEL
Additional
  • EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS
  • FINANCE
  • MAINTENANCE
  • MICROSOFT EXCEL
  • MICROSOFT OFFICE
  • MICROSOFT OUTLOOK
  • MICROSOFT POWERPOINT
  • MICROSOFT WORD
  • MS OFFICE
  • OFFICE SUPPLIES
  • SCHEDULING
  • SELF MOTIVATED
  • SPACE PLANNING
  • TRAVEL ARRANGEMENTS
  • EXCELLENT WRITTEN
  • OPERATIONS
  • ORGANIZATIONAL SKILLS
  • OUTLOOK
  • POWERPOINT
  • PURCHASING
  • SELF-STARTER
  • TEAM PLAYER
  • TRAVEL PLANNING
  • WORD
  • BUYING/PROCUREMENT
  • CORRESPONDENCE
Minimum Degree Required:Bachelor's Degree