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Executive Assistant
Ref No.: 18-07170
Location: Santa Clara, California
We have an opportunity for a knowledgeable and proactive Executive Assistant (EA) in Santa Clara, CA. This position will be responsible for providing high level administrative support directly to Lab/project team. The EA will be expected to handle multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines.

Primary Responsibilities:
  • Provide strong administrative support to the Lab/Project Team.
  • Organize functions, events and meetings. This position will support Lab with Procurement and Payment related events.
  • Generate and track paperwork that are submitted to the management team for approval.
  • Manage business trips including travel visa applications and keep track of vacation status, maintain group personnel records, generate monthly reports.
  • Support Lab/team with their budget planning and team building events.
  • Support Lab/team with special project if assigned.
  • Handle and maintain highly confidential and sensitive information.
  • Assist in arranging interview schedules for candidates within the Lab.

Position Requirements:
  • Carry outstanding interpersonal, communication, influencing and organization skills in order to provide the highest level of service to the Business Units.
  • Demonstrate ability in handling highly confidential or sensitive, or proprietary information including written correspondence.
  • Bring a history of managing multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines
  • Show an excellent attention to detail with strong organization and planning skills.
Position Qualifications:
  • Associate Degree is required, Bachelors in Business Management or Organizational Leadership preferred.
  • 2-5years' experience in administrative support is desired.
  • Bilingual is required– fluent in English and Chinese (Mandarin).
  • Proficient in Microsoft Office: Excel, Word, Power Point, Outlook.
  • Strong knowledge in accounting related to expense management.
  • Energetic, team player, able to multi-task, organized and detail-oriented, flexible, and able to adapt multi culture work environment.