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Lab Administrative Assistant
Ref No.: 18-06126
Location: Mountain View, California
Job Responsibilities:
Provide daily administrative support to the executive
Assist with travel arrangements and expenses
Manage the team calendar
Compile weekly project status reports
Assist with new hire on-boarding preparation: ordering phone, business card, name plate, desk assignment, etc.
Perform other tasks as assigned

Provide administrative support to the teams
Purchase and manage all office supplies
Manage office events and assist in event planning/organization, for example all-hands meeting, happy hours, team building events
Track office space, desk assignments
General facilities requests, shipping/receiving of orders on behalf of the office
Respond to miscellaneous requests from the teams

Provide accounting support to the office
Submit and track purchase orders for the office
Manage corporate credit card and track expenses
Monitor office budget and expenses, submit forecast for office events
Construct and submit monthly financial and activity reports while communicating and coordinating with internal finance team

Qualifications
College degree required
Computer/IT/Microsoft Office fluency required
Ability to multi-task with punctuality and consistency required
3+ years of professional experience in high-tech companies, media companies or information centers preferred but not required
Strong customer service orientation, problem solving skills
Strong written/verbal communications skills
Attention to detail
Integrity and sound judgement in handling confidential information
Solid time management skills when faced with competing priorities and tight deadlines