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Office Manager
Ref No.: 17-14714
Location: Ponte Vedra Beach, Florida
Position Type:Direct Placement
Start Date: 08/01/2017
Alluvion is currently hiring for an Human Resources Manager for a direct hire opportunity with a fast-growing company.  We are looking for  both payroll and human resources experience. This is for a small but growing company. Really looking for someone who comes with experience handling all facets of Human Resrouces including policies, EOC, regualtions and compliance. 
Ideal candidate will posses: Flexibility, independent problem-solving abilities, and excellent communication skills will be key characteristics of the successful candidate. This position will supervise at least one administrative assistant and report directly to the VP Corporate Controller.

  • Manage at least one administrative team member
  • Responsible for overall office organization and tidiness
  • Design, implement, and execute office policies and procedures
  • Develop and maintain human resource systems and procedures including employee on-boarding
  • Process bi-weekly payroll (accumulate time cards, reimbursements, deductions, rate changes, etc.)
  • File and pay payroll taxes associated with bi-weekly payroll in multiple states
  • Apply for and create withholding tax and unemployment accounts as necessary
  • Track employee PTO and Vacation time
  • Facilitate healthcare enrollments/changes and ensure applicable deadlines are met
  • Collect new hire paperwork and manage personnel files to ensure company compliance
  • Conduct new hire orientations (including tour of office, alarm system, entry to building, shared files in the cloud, reviewing and providing information regarding Employee Handbook, T&E Policy, Healthcare options, timecards, expense reimbursements, etc.)
  • Maintain Federal and State Compliance Posters
  • Assist with coordination and planning of industry conferences, training labs, and other events
  • Provide administrative support to company officers
  • Coordinate offsite and onsite meetings for physicians and board of directors
  • Coordinate office cleaning, pest control, and office security
  • Assist with the development of PowerPoint presentations as required
  • Maintain a safe and secure working environment in compliance with regulations
  • Perform other duties as required

Job Qualifications and Key Competencies:
  • 7-10years' experience as an Office or HR Manager
  • Bachelors degree required
  • Must plan and organize with attention to detail and maintain a high level of accuracy
  • Excellent written and verbal communication skills
  • Intelligent with good judgment, problem solving, and decision making abilities
  • Must be flexible and adaptable and enjoy teamwork and collaboration
  • Must have excellent computer and technical skills including advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Adobe Acrobat; Quickbooks a plus
  • References required upon request