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Administrative Assistant
Ref No.: 18-00422
Location: Jacksonville, Florida
Position Type:Contract to Hire
Start Date: 04/05/2018

Alluvion Staffing is currently seeking an Excel Administrative Assistant for a local marketing organization. MS Excel is a MUST for this role.
 
In this role you will perform the following duties:
  • This will be a strong hybrid role where we need a strong admin who can handle heavy spreadsheets but also someone who can hop on the calls and work with clients. 
  •  Seeking a highly organized and detail-oriented professional to support project management personnel.
  • Responsibilities will extend to content organization and tracking for various aspects of in-house jobs.
  • Independent judgment is required to plan, prioritize and organize a diverse workload.
  •  Potential for growth based on candidate's strengths.
Administrative Responsibilities
  • Assist project managers by tracking customer orders, shipping, and billing information (done in Excel)
  • Organize various forms of data in Microsoft Excel including content for ad pieces (product item #s, descriptions, pricing, etc.)
  • Filing, answering phones, and general office duties
  • Handle client calls when needed: orders, status updates and other various needs
  • Assist in filing, organizing samples, data entry
A successful candidate will demonstrate the following:
  • Excellent organizational skills and attention to detail – A MUST!
  • Ability to meet deadlines while multi-tasking
  • Ability to work both independently and in a team
  • Flexibility to take on new tasks based on ever-changing needs
  • Creative interest in their work
Required Education and Experience
  • At least two years prior experience in an administrative type role
  • Experienced in Microsoft Excel – A MUST!
  • Minimum 2-year associates degree
  • Ability to be a team player