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Accounting Clerk
Ref No.: 18-00185
Location: Jacksonville Beach, Florida
Position Type:Contract to Hire
Start Date: 02/09/2018
Alluvion is currently hiring for Construction Accounting/Administrative Assistant for a contract to hire opportunity located in Jacksonville Beach.

Ideal – someone who has been within construction accounting for 2-3 years. Very familiar with lien releases, paying sub-contractors, licensing, documentation, coding job and interacting with the Project Managers.

The Project Accountant is responsible for most accounting aspects of multiple projects. He/She will work directly with subcontractors and vendors to obtain proper required paperwork, including invoices, credits, lien releases, lists of lower-tier suppliers and subcontractors, certificates of insurance, regulatory forms (such as required state and local licenses, registrations and required bonds, Form W-9 and Davis-Bacon/certified payroll forms), bonding and executed contracts. The PA also works closely with Project Managers, Assistant Project Managers, and other members of the accounting department to ensure accurate record-keeping and timely and accurate receipt and payment of invoices.

Detailed Overview:
  • Enter subcontracts, service orders, purchase orders and change orders in accounting system and file.
  • Enter invoices in accounting software – job-costed and overhead, as coded and approved.
  • File open accounts payable alphabetically in appropriate area.
  • Match Invoices to subcontracts, service orders, and purchase orders; note when modifications are needed.
  • Match paperwork to posted invoices.
  • Prepare specific Invoice Requirements Forms (IRF) and attach to invoices.
  • Assist supervisor in working with vendors, subcontractors and other employees to obtain proper paperwork.
  • Prepare liens as required and submit to subs for execution.
  • Attach properly executed lien releases to proper invoices.
  • Ensure all other required documentation is received. Compare to IRF.
  • Recognize and help resolve invoicing errors.
  • Print and reconcile contract reports to accounts payable detail.
  • Write checks for invoices approved for disbursement, and obtain proper signature.
  • Assemble and mail/send checks and required attachments.
  • File check package.
  • Assist in job close-out.
  • Establish, format, and prepare spreadsheets as required.
  • Maintain file system.
  • Prepare, create, and edit accounting, payroll and job-costing forms.
  • Other functions as assigned by accounts payable manager

Applicant Requirements
  • Minimum High School Diploma. Some college preferred.
  • Must have 2-3 years' experience in construction accounting and 10-key data entry.
  • Must be skilled at use of 10-key calculator.
  • Strong skills with Microsoft Office applications, especially Excel, Outlook and Word.
Experience (2-3 years preferred) and comfort level with specialized construction accounting software. We use ComputerEase.